On June 22, 2025, the Minister of Industry and Trade issued Circular No. 40/2025/TT-BCT regulating the issuance of certificates of origin (C/O) and the written approval for traders to self-certify the origin of exported goods pursuant to Clause 6, Article 28 of Decree No. 146/2025/ND-CP on delegation and decentralization in the fields of industry and trade.
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Photo 1. Scope and Conditions for Issuance of Certificates of Origin from July 1, 2025_ Hotline: 097 211 8764
Accordingly, the scope and conditions for the issuance of certificates of origin are as follows:
1. Content and Scope of C/O Issuance and Written Approvals
- The Export and Import Department (Ministry of Industry and Trade) shall be responsible for issuing and organizing the issuance of the types of C/O and Written Approvals listed in Appendix I of Circular No. 40/2025/TT-BCT, provided that the conditions specified in Article 5 of this Circular and relevant laws are satisfied.
- Organizations assigned by provincial-level People's Committees shall issue the types of C/O and Written Approvals listed in Appendix II of Circular No. 40/2025/TT-BCT in accordance with the Law on Organization of Local Government, provided that the conditions specified in Article 5 of the Circular and relevant regulations are met.
- The assessment of compliance with such conditions shall be conducted by self-assessment using the form provided in Appendix III of Circular No. 40/2025/TT-BCT.
- The Export and Import Department shall submit the results of its self-assessment to the Minister of Industry and Trade; organizations assigned by provincial-level People's Committees shall submit their results to both the provincial-level People's Committee and the Minister of Industry and Trade.
2. Conditions for Issuance of C/O and Written Approvals
- Adequate human resources must be ensured for the issuance and implementation of the issuance of C/O and Written Approvals.
- Persons authorized to sign C/O and Written Approvals must be trained in and receive professional instruction on rules of origin of goods.
- A dedicated account for the collection of origin certification fees must be established.
- Adequate digital infrastructure must be in place to implement the Ministry of Industry and Trade’s electronic certificate of origin management and issuance system (referred to as the eCoSys system) at www.ecosys.gov.vn. The system must operate continuously, stably, and efficiently for electronic fee collection, issuance of C/O in electronic format, electronic data transmission of C/O, and issuance of Written Approvals.
- A dedicated storage area and necessary equipment must be available for maintaining records and documentation related to the issuance of C/O and Written Approvals.
Thus, from July 1, 2025, the issuance of certificates of origin (C/O) and written approvals for traders to self-certify origin shall be governed by Circular No. 40/2025/TT-BCT with clearer and more specific scope and conditions. Entities delegated to issue C/O must fulfill all relevant requirements relating to personnel, technical infrastructure, fee collection accounts, and operation of the eCoSys electronic system.
Circular No. 40/2025/TT-BCT takes effect from July 1, 2025.
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